AP Government Travelling Allowance (TA) Rules & Rates

Travelling Allowance compensates eligible Government employees for authorised journeys performed in public service. Admissibility depends on the purpose of travel, the employee's classification, the sanctioned mode, the controlling authority and the rules in force on the journey date.

The A.P. Civil Services (Travelling Allowance) Rules, 1996 were issued in G.O.Ms.No.226, Finance & Planning (FW:TA), dated 21-09-1996. G.O.Ms.No.101 revises specified rate schedules in the RPS-2022 context while retaining the earlier rules and connected orders except where modified.

• Headquarters: the station fixed for the employee's duty; the competent authority determines it where doubt arises.
• Tour: an authorised absence from headquarters on duty, distinguished from a transfer journey.
• Transfer: movement from one headquarters to another in public interest or under an authorised posting order.
• Family, personal effects, public conveyance, road mileage and daily allowance are governed by the definitions and conditions in the Rules.
• A journey must be necessary, authorised and performed by the admissible route and mode; personal convenience does not enlarge entitlement.

• Scrutinise the necessity, duration, route and frequency of journeys and ensure that touring is not more extensive than public service requires.
• Check that the employee claims the allowance of the prescribed class and does not profit from travelling allowance.
• Disallow avoidable halts, unnecessary return journeys, excessive mileage or a route chosen for private convenience.
• Verify tour approval, attendance, journey particulars, tickets or receipts, certificates, advance adjustment and budget availability before countersignature.
• Record or obtain reasons whenever a higher-cost mode or a deviation from the normal route is permitted.

• Daily Allowance for authorised absence on tour.
• Mileage allowance for an admissible journey by an eligible own conveyance.
• Actual or entitled fare for journeys by rail, road, air, steamer or boat, subject to sanction and rules.
• Fixed Travelling Allowance for eligible posts with regular touring duties.
• Transfer TA, including admissible family travel and transport of personal effects.
• TA for training, examinations, court or enquiry attendance, retirement, death-in-service movement and LTC, subject to their separate conditions.

• G.O.Ms.No.101 adds specified eligible posts to the FTA schedule; the post held and touring requirement must be verified from the order and departmental records.
• For travel beyond the Revenue Division, regular TA/DA and mileage are admissible instead of FTA for that journey.
• Maintain the prescribed tour journal or diary and certificate. The detailed notes state a 25% reduction when a Government vehicle is provided; verify current applicability before recovery.

• G.O.Ms.No.101, Finance (PC-TA), dated 11-05-2022, applies the revised schedules from 01-06-2022.
• The pay scale attached to the post determines the travelling-allowance grade; a higher pay drawn through AAS/CAS does not change that grade.
• The order retains the A.P. Civil Services (Travelling Allowance) Rules, 1996 and related orders except to the extent modified.
• AIS officers and UGC-scale employees are classified using the mappings stated in G.O.Ms.No.101.

Rules 23 and 24 address road journeys and use of an own conveyance. The detailed notes include older road-mileage and conveyance provisions; those figures are historical unless replaced by the current G.O.Ms.No.101 mileage schedule shown above.

• Use the shortest practicable route unless a deviation is authorised and explained.
• Record the places, dates, times, distance and mode actually used.
• Do not combine incompatible fare, mileage and DA claims for the same journey segment.

Rule 27 and the detailed notes describe railway entitlement by employee classification. Class thresholds and incidental allowances in the older notes must be checked against orders applicable on the journey date before a claim is admitted.

• Claim the entitled class and actual journey performed.
• Attach or retain tickets and supporting evidence where prescribed.
• Any use of a higher class requires the competent sanction and must not automatically increase admissibility.

Air travel is not a general entitlement merely because it is convenient. The detailed source notes contain classification and approval provisions from earlier orders; eligibility, route, carrier and sanction must be verified under the instructions in force on the travel date.

Rules 55–71 cover transfer journeys. The source material addresses the employee's journey, eligible family members, travel from old to new headquarters, personal effects and the disturbance or lump-sum element.

• The transfer must be supported by the posting/transfer order and relieving and joining particulars.
• Family travel and transport claims require relationship, journey and expenditure particulars.
• A transfer requested for personal reasons may attract different treatment; the sanction order and applicable rule must be checked.
• Older packing, personal-effects and disturbance figures in the notes are historical and are not presented as current ceilings.

The source rules provide for transport of admissible personal effects during an eligible transfer journey, subject to classification, distance, mode, actual movement and supporting evidence.

• Record weight or quantity, origin, destination, carrier and actual expenditure.
• Retain receipts and ensure the claim does not exceed the admissible entitlement.
• Use current authorised rates; historical kilogram, kilometre, packing and loading figures in the notes require verification.

The detailed notes treat training up to 90 days as tour and training beyond 90 days as transfer for TA purposes. They also describe reduced or full DA depending on whether boarding and lodging are provided.

• Verify nomination, training period, venue, accommodation and boarding arrangements.
• Apply the source rule appropriate to the full training period; do not split the period merely to improve entitlement.
• Confirm the current applicability of the 90-day treatment and DA fractions before settlement.

The detailed notes state that TA may be allowed for an obligatory departmental examination for no more than two attempts and that DA is not admissible. Verify the examination requirement, attempt count and current governing instruction.

Attendance before a court or enquiry on official duty is treated in the detailed notes as a tour, supported by an attendance certificate. The summons, official-duty connection, dates and any amount paid by the court or authority must be disclosed.

Rule 79 and the detailed notes provide retirement-journey assistance for specified retirement cases and qualifying conditions, with a six-month period mentioned for performing the journey. Confirm the retirement category, destination, family movement and latest time limit before admitting a claim.

Rule 89 and the detailed notes address movement of the family and personal effects after death in service. The notes mention a three-month claim period and a ceiling linked to transfer entitlement from headquarters to home town. Verify current applicability and obtain the death, family, journey and expenditure records.

• The detailed notes describe LTC after five years of continuous service and in two-year blocks; verify the block and service requirement currently applicable.
• Obtain prior permission and sanctioned leave, and keep the declared Home Town on record.
• The source notes require original tickets and mention a six-month period for the return journey.
• Check eligible family members, spouse employment and whether any member has already used the concession for the block.
• The notes mention claim submission within 30 days and a 15% cut for delay up to one year; confirm the current order before applying a reduction or rejecting a claim.

• Use Form 52 for TA/LTC bills and Form 58 for transfer TA bills, as identified in the source notes.
• Enter departure and arrival dates and times, places, distance, purpose, mode, fare, DA, mileage and halt details accurately.
• Attach tour approval, tickets, receipts, attendance or training certificates, transfer records and lodging certificate where applicable.
• Show the TA advance and its adjustment; remit or recover any balance promptly.
• Submit within the time prescribed by the governing instruction. The detailed LTC notes mention 30 days with a 15% cut up to one year; verify applicability before applying that consequence.